The challenge
A corporate fleet leasing firm serving 240 enterprise accounts across Mumbai, Bangalore, Hyderabad and Gurugram was processing RFPs manually — Excel grids, phone calls, scattered driver KYC PDFs. Median RFP turnaround was 11 days. Sales engineers spent 60% of their week building quotes instead of pitching. Corporate procurement was moving deals to faster competitors with same-week quote SLAs.
How we deployed
- Built an RFP intake agent that parsed enterprise-procurement PDFs and Excel sheets into structured quote requirements.
- Auto-generated vehicle-mix quotes (sedan, SUV, EV split) against current inventory and lease tenure scenarios.
- Extracted driver KYC docs (DL, Aadhaar, address proof) at scale and validated against RTO records.
- Synced quote versions and approvals into Salesforce with named-account ownership preserved.
- Generated draft master service agreements pre-filled with corporate customer terms for legal review.
What changed
- RFP turnaround fell from 11 days to 36 hours across active enterprise accounts.
- Sales-engineer quote throughput doubled with no increase in headcount.
- Driver KYC processing time dropped 74% — from 90 minutes per driver to under 25.
- Corporate-procurement satisfaction scores lifted as same-week quote SLA became standard.
- Won 18 enterprise renewals in two quarters that had been at risk on quote-speed grounds.
"Procurement teams have a 5-day quote SLA from us now. We used to need 11. The deal mix changed because we stopped losing on speed."
— Head of Corporate Sales · Fleet Leasing Firm